Hotel Place

Place

1. Function room selection      (Refer to Appendix 3)

We will propose the Mezzanine Level Salon II, III and IV to our client. It is because the Salon Meeting Room is ideal guests to hold a business event, we choose Salon II, III and IV because this seminar will have 130 people to attend, we hope them can have a comfortable space to hold their seminar, Salon II, III and IV can accommodate 168 people totally. Also, Mezzanine Level (Refer to Appendix 3.1) is a corridor outside the Salon Meeting Room, it can setup the refreshment break that avoids disturbing the seminar. On the other hands, the client requests the higher level of floor because they need a quiet place for them to hold the conference. (Refer to Appendix 3.2)

1. Function room setup

We use theater setup for this event because theater setup can accommodate more people than classroom setup (Refer to Appendix 3.3). We will choose to use simple decoration, just neat and tidy because the client wants a comfortable place to hold their seminar. We set the screen and stage to keep away from the exit, because of we want to avoid attendees who are late to disturb the speakers. In the Salon II, we will not place too much seats because in this room we need to set up a stage, if we set up too much seats, it will let the attendees feel uncomfortable and narrow.

We will hold the refreshment break at the pre function area because we want to avoid disturbing the seminar and the pre function room is more spacious than hold in the Salon Room. Also, we place the tables for food and beverage is separate because we want to disperse crowd avoid the long line in front of the table. We will choose white (no.45 for the appendix 3.4) to be the table cloths for reception tables and the food and beverage tables to match the simple decoration.

Price

(1) Food & Beverage              (Refer to Appendix 4)

Pricing method

About food & beverage, we use charge per person.

Pricing Consideration

The conference have a half hour refreshment break, we consider guest average 2-3 drinks and 1-2 dish of Dim-sum or 8-10 piece of cookies etc. during the break. Average $150 per person.

Pricing strategies

We provide a volume discount to client, we provide a 15% discount while client have a large quantity food & beverage.

Formula

Average cost of refreshment break: $150

Number of guest (maximum): $130

Average cost of refreshment break ($150) * Maximum number of guest ($130)/15% discount

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