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Prioritization Process Case Study Analysis

Essay by   •  July 28, 2016  •  Case Study  •  1,354 Words (6 Pages)  •  1,352 Views

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Prioritization Process Case Study Analysis

Introduction

Prioritization of projects is an important aspect that determines the success of any organization and because of that, organizations have to make sure that they create an effective plan that enhances their performance. Many organizations around the world have been involved in different projects. However, the success of these projects has been negatively affected because of the nature of structures that are set and the management strategies that are adopted. The main purpose of this paper is to analyze a case study based on prioritizing projects at D.D. Williamson.

Analysis of prioritizing Projects at D. D. Williamson

The case study presented indicates that the organization was successful in many ventures but the ability to be able to manage many projects was missing. Critical projects required the attention of the management but this did not happen because of poor planning when it comes to project prioritization and the manner in which systems are structured. The end results of lack of proper prioritization can be seen in the manner in which the organization missed opportunities that were present and at the same time increased budget and costs that were incurred along the way. Breakdown in communication within D. D. Williamson can be said to have blinded the management into not prioritizing the kind of projects that would have benefited the company.

The process of organization investigation took 3 years to yield the kind of desired results and at the same time impacted the manner in which projects were scheduled. The organization lacked an accurate system that could help the management mark the levels of urgency when it comes to the manner in which projects were being executed. The organization could have benefited if it ended up using the projected management teams that had been set up for the same purpose.

A well rounded project team was important for D. D Williamson to manage the kind of systems that had been set up and at the same time prioritize the project that needed much attention. Each project ought to have been managed independently and this is because of the nature of systems that were in place and the workload that the management had to deal with in the process. Teams could also have been strategic in dealing with the urgency that each project was supposed to be accorded because of the nature of challenges that emerged when projects were handled in a holistic manner (Painter-Morland, 2011). The cost and practical details concerning the manner in which timing was done should have been the subject of interest for each team that was involved in the management of projects during the same period.

Effective environment for communication purposes was needed when it came to handling the project. It is through communication that information flows from one point to the other and at the same time supports the manner in which systems are structured. A breakdown in systems of communication at the facility led to delays in analysis and prioritization of projects that the organization was to engage in first (Shollo, Constantiou & Kreiner, 2015).. Effective communication is the only way through which members of the organization are able to create systems that last even longer. Groups or individuals who were to work in teams play an important role in making sure that the organization is managed properly and at the same time yield even better results.

Communication only helps project team members to be more engaged and at the same time ensures that they are able to determine what to prioritize. Motivation is also important in making sure that team members in urgent projects are focused on delivering better results and within the slated time. Timely and sensitive projects ought to be treated with the care that they deserve especially when managing information and the direction that the project should take.

Recommendation for improvement

There are several steps that D.D. Williamson can take when it comes to making sure that its prioritization process has been improved and projects are scheduled in the right manner depending on the urgency and tasks that are involved. About 64% of organizations around the world do not have a systematic prioritization model that they can use when it comes to project scheduling (Hannach, Marghoubi & Dahchour, 2016). The first step will be to create a systematic prioritization process that heavily encourages the use of information and communication tools. This will enhance the decision-making process within the organization and at the same time involve other stakeholders.

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